Privacy Policy

Updated 2/11/2023

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Emagination STEM Camps respects your privacy and recognizes the importance of your personal information.  We are committed to protecting your information through our compliance with this privacy policy. This privacy policy applies to all individuals who visit and/or use Emagination STEM Camps websites, services, and products that collect data and/or display these terms ("Emagination Sites & Services''). This privacy statement applies only to information collected through Emagination STEM Camps Sites & Services —not to information collected offline.

 

All references to "us," "we," or "our" refer to Emagination STEM Camps. All references to "child" or "children" refer to children under the age of 13.

 

By accessing or otherwise using any of our Sites & Services, you consent to the terms contained in this privacy statement, including the collection, use, and disclosure of data as described below.

 

California Residents

PRIVACY NOTICE FOR CALIFORNIA RESIDENTS supplements the information contained in this Privacy Policy, and applies solely to visitors, users, and others who reside in the State of California.

 

I.   Information We May Ask You To Provide

 

Through our Sites & Services, we collect information about you and/or your student when you choose to provide it to us. For example, we collect information from you so you can use Sites & Services, purchase products and services, register for and obtain an account, request information, apply for a job, register for one of our programs, or verify your age. In general, we may ask you to provide us with the following types of information about you and/your student:

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• Contact information such as name, email address, mailing address, phone numbers (note to parents/guardians of children: if we have actual knowledge that a user is under 13 years old, the child will be asked to have his or her parent or guardian continue the registration process);

• Month, day, and year of birth;

• Gender preference;

• Course interests;

• Billing information such as credit card number and billing address;

• Information included in résumés and job applications; and

• Health histories, participation limitations or needs, immunization, and allergy information.

 

Note to Parents/Guardians: We only collect the information described above, from someone we know to be a child, after the child's parent or guardian provides us with verifiable consent, unless one of the limited exceptions discussed below applies. 

 

II.   Cookies & Other Tracking Technologies

 

Our site uses cookies, web beacons, pixel tags, log files, Local Storage Objects, and/or other technologies to collect certain information about visitors to and users of our Sites & Services, such as the date and time you visit, the areas or pages you visit, the amount of time you spend viewing or using our site, the number of times you return, other click-stream or usage data, and emails that you open, forward or click through to our Sites & Services. For example, we may automatically collect certain information, such as the type of web browser and operating system you use, the name of your Internet Service Provider, Internet Protocol (“IP”) address, software version, and the domain name from which you accessed our website. We use this information to monitor, analyze and improve our website, support internal operations, and personalize your online experience.

 

We do not use cookies or similar technologies to track your activities on Sites & Services not managed by Emagination STEM Camps, or to serve advertisements based on your browsing activities.

 

Our Sites & Services uses third-party plug-ins to provide additional services and benefits. These third parties may collect information about you as well. When we use a third-party plug-in, please read the 3rd party website’s Terms & Conditions and Privacy Policy.
 

Third Party Vendors of Online Registration and Camper Information Services

 

ETC uses The Active Network, a third-party vendor, for its online registration and CampDoc.com, a third party vendor, to collect, maintain and disseminate important camper information including HHF’s, and Parent Manuals. The Active Network and CampDoc.com do not perform any other function for Emagination's summer camp programs.

 

In addition, our website may collect geolocation information from your device. In most cases, you are able to turn off such data collection at any time by accessing the privacy settings of your device.

 

Social Media

 

You also can engage with our content, and other offerings, on or through social media services or other third-party platforms, such as Facebook, or other third-party social media plug-ins, integrations and applications. When you engage with our content on or through social media services or other third party platforms, plug-ins, integrations or applications, you may allow us to have access to certain information in your profile. This may include your name, email address, photo, gender, birthday, location, an ID associated with the applicable third party platform or social media account user files, like photos and videos, your list of friends or connections, people you follow and/or who follow you, or your posts or "likes." For a description on how social media services and other third party platforms, plug-ins, integrations, or applications handle your information, please refer to their respective privacy policies and terms of use, which may permit you to modify your privacy settings.

 

When we interact with you through our content on third party websites, applications, integrations or platforms, we may obtain any information regarding your interaction with that content, such as content you have viewed, and information about advertisements within the content you have been shown or may have clicked on.

 

We may also obtain other information, including personal information, from third parties and combine that with information we collect through our Sites and Services. Any access to information from a third party social media or authentication service is in accordance with the authorization procedures determined by that service. If you authorize us to connect with a third party service, we will access and store your name, email address(es), current city, profile picture URL, and other personal information that the third party service makes available to us, and use and disclose it in accordance with this Policy. Please check your privacy settings on these third party services to understand and change the information sent to us through these services. 

 

III.   Cookies & Tracking Technologies

 

We may use cookies or similar technologies to monitor and improve our Sites & Services, support the internal operations, or personalize your online experience. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Check the “Tools” or “Help” tab on your browser to learn how to change your cookie and other tracking preferences.

 

If you choose to decline cookies, you may not be able to fully experience the complete functionality of our Sites & Services. We do not share cookie data with any third parties.

 

IV.   How We May Use Your Information

 

The information we collect from you and/or your camper may be for one or more of the following purposes:

• Respond to requests or inquiries;

• Provide information about our products and services;

• Consider you for employment;

• Register a camper for a program;

• Monitor and improve our Sites & Services, or personalize your online experience;

• Protect the security or integrity of our Sites & Services and business operations;

• As required by law.

 

V.   How We Share Information

 

We do not sell or otherwise share your or your information with any third parties, except for the limited purposes described below. Parents/guardians of children under the age of 13 have the option of consenting to the collection and use of their child's personal information without consenting to the disclosure of that information to certain third parties. 

 

1.   Law Enforcement And Safety

We may access, preserve, and/or disclose the information we collect and/or content you and/or your student/child provides to us (including information posted on our forums) to a law enforcement agency or other third parties if required to do so by law or with a good faith belief that such access, preservation, or disclosure is reasonably necessary to: (i) comply with legal process; (ii) enforce the Terms and Conditions of Emagination STEM Camps Sites & Services; (iii) respond to claims that the content violates the rights of third parties; or (iv) protect the rights, property, or personal safety of the owners or users of Emagination STEM Camps Sites & Services, a third party, or the general public. We also may disclose information whenever we believe disclosure is necessary to limit our legal liability; to protect or defend our rights or property; or protect the safety, rights, or property of others.

 

2.   Service Providers

Information collected through Emagination STEM Camps Sites & Services may be transferred, disclosed, or shared with third parties engaged by us to handle and deliver certain activities, such as housing, meals, payment processing, mail/email distribution, software providers, and to perform other technical and processing functions, such as maintaining data integrity, programming operations, user services, or technology services. We may provide these third parties information collected as needed to perform their functions, but they are prohibited from using it for other purposes and specifically agree to maintain the confidentiality of such information. Some of these providers, such as payment processors, may request additional information during the course of offering their services. Before you provide additional information to third party providers, we encourage you to review their privacy policies and information collection practices.

 

3.   Business Transfer

During the normal course of our business, we may sell or purchase assets. If another acquires ESC or any of our assets, information we have collected about you may be transferred to such entity. In addition, if any bankruptcy or reorganization proceeding is brought by or against us, such information may be considered an asset of ours and may be sold or transferred to third parties. Should a sale or transfer occur, we will use reasonable efforts to try to require that the transferee use personal information provided through our Emagination STEM Camps Sites & Services in a manner that is consistent with this privacy statement.

 

VI.   Our Commitment To Children’s Privacy

 

Protecting the privacy of children is paramount. We understand that users and visitors of our Emagination STEM Camps Sites & Services who are under 13 years of age need special safeguards and privacy protection. It is our intent to fully comply with the Children's Online Privacy Protection Act (COPPA).

 

Our Emagination STEM Camps Sites & Services are intended for general audiences. We do not knowingly permit anyone under 13 years of age to provide us with personal information without obtaining a parent's or guardian’s verifiable consent, except where:

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• the sole purpose of collecting the name or online contact information of a parent or child is to provide notice and obtain parental consent;

• the purpose of collecting a parent’s online contact information is to provide voluntary notice to, and subsequently update the parent about, the child’s participation in our Emagination STEM Camps Sites & Services that do not otherwise collect, use, or disclose children's personal information;

• the sole purpose of collecting online contact information from a child is to respond directly on a one-time basis to a specific request from the child, and where such information is not used to re-contact the child or for any other purpose, is not disclosed, and is deleted by us promptly after responding to the child’s request;

• the purpose of collecting a child’s and a parent’s online contact information is to respond directly more than once to the child’s specific request, and where such information is not used for any other purpose, disclosed, or combined with any other information collected from the child;

• the purpose of collecting a child’s and a parent’s name and online contact information, is to protect the safety of a child, and where such information is not used or disclosed for any purpose unrelated to the child’s safety;

• we collect a persistent identifier and no other personal information and such identifier is used for the sole purpose of providing support for the internal operations of Emagination STEM Camps Sites & Services; or

• otherwise permitted or required by law.

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If we receive the verifiable consent of a child's parent or guardian to collect, use, and/or disclose the child's information, we will only collect, use, and disclose the information as described in this privacy statement. Some features of our Emagination STEM Camps Sites & Services permit a child user to enter comments, such as forums and chat rooms, through which the child could provide personal information that would be visible to other users. If you are the parent or guardian of a child user, please advise your child of the risks of posting personal information on this Emagination STEM Camps Sites & Services or any other site.

 

VII.  Parental or Guardian Rights

 

Parents or guardians may review their child's personal information, and refuse to permit further collection or use of a child's information. To exercise any of these rights, please email us at camp@emagination.com.
 

VIII.  Restrictions On Child Users

 

Children under 13 years of age are prevented from accessing areas of Emagination STEM Camps Sites & Services which include, but are not restricted to, client account information, unless approved by their parent or guardian.

 

IX.  Links & Third Parties

 

Emagination STEM Camps may link to third-party websites, products, and services on Emagination STEM Camps Sites & Services at our discretion. Third-party sites, products, or services have separate and independent privacy policies that should be individually read and reviewed by site users. We are not responsible or liable for the content or services of linked sites. Third-party links do not imply endorsement of the content or service by Emagination STEM Camps, and we expressly disclaim all liability with regard to visitor access to third-party sites. 

 

X.  International Visitors

 

Our Emagination STEM Camps Sites & Services are operated and managed on servers located in the United States. If you choose to use our Emagination STEM Camps Sites & Services from the European Union or other regions of the world with laws governing data collection and uses that differ from the United States, then you recognize and agree that you are transferring your personal information outside of those regions to the United States, and you consent to that transfer.

 

XI.  Data Security Commitment

 

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect. We also use Secure Sockets Layer (SSL) protocol on your account information and registration pages to protect sensitive personal information. Sensitive data is encrypted on our Emagination STEM Camps Sites & Services and when stored on the servers.

 

XII.  Personal Information Access, Copies & Corrections

 

Access to certain personal information that we collect from our Sites and Services may be made available to you. Users may send a formal request via email or mailed letter , or by calling our business phone number. We ask that requests include the user's first name, last name, phone, email address, and mailing address when applicable. We may ask you to provide additional information for identity verification purposes, or to verify that you are in possession of an applicable email account.

 

Camp@Emagination.com

877.248.0206

 

XIII. Electronic Communications

 

If you have any questions or concerns about this Privacy Policy, or if you have provided your email and/or address, and prefer not to receive marketing information, please contact us via email or call at the number provided below.  If you no longer wish to receive text message updates from us, you may call or email us to request that we remove your mobile number from our list. 

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Camp@Emagination.com

877.248.0206

 

 

XIV.  Terms & Conditions

 

Your use of our Emagination STEM Camps Sites & Services, and any information you provide on our Emagination STEM Camps Sites & Services, are subject to our Terms and Conditions.

 

XV.  Privacy Statement Changes

 

We reserve the right to change, modify, add, or remove portions of this statement at any time. If we materially change our use of your personal information, we will announce such a change on relevant Emagination STEM Camps Sites & Services, and will also note it in this privacy statement. The effective date of this privacy statement is documented at the beginning of the statement. If you have any questions about our privacy statement, please contact us at Camp@Emagination.com

 

XVI.  Credit Card Information & Transactions

 

All credit card transactions are managed by our third-party. For your security, your credit card security number is not stored or processed on our website. Our third-party camp registration service has procedures in place designed to reduce the risk of accidental destruction, or loss, or unauthorized disclosure or access to such information appropriate to the nature of the information concerned, including:

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• (where appropriate) password protection, encryption, and use of secure communication transmission software (known as "transport layer security" or "TLS") to protect their Sites;

• placing confidentiality requirements on its employees and service providers;

• destroying or permanently anonymizing personal information if it is no longer needed for the purposes for which it was collected; and

• following strict security procedures in the storage and disclosure of your personal information to prevent unauthorized access to it. While we take appropriate technical and organizational measures to safeguard your personal information, no transmission over the Internet can ever be guaranteed to be secure. Therefore, we cannot guarantee the security of any personal information that you transfer over the Internet, and any such transmission is at your own risk.

The security of personal information depends in part on the security of the computer used to communicate with us. We recommend that users take steps to protect against unauthorized access to passwords, computer, and web-enabled devices by signing off after using a shared computer, inserting a password on your web-enabled device, choosing a password that nobody else knows or can easily guess, keeping your passwords private, and periodically changing passwords. We are not responsible for any lost, stolen or compromised passwords, or for any activity on your account via unauthorized password activity.

Our third-party service stores personal information for as long as is reasonably necessary for the purposes for which it was collected. Where your information is no longer needed, we ensure that it is disposed of securely. There are circumstances when we may be required to store your personal information for longer periods of time to be in accordance with legal, regulatory, tax, or accounting requirements. In specific circumstances we may store your personal information for longer periods of time, so that we have an accurate record of your dealings with us in the event of complaints or challenges, or if we reasonably believe there is the prospect of litigation relating to your personal information or transactions.

 

We use state-of-the-art Secure Socket Layer (SSL) encryption technology to safeguard and protect your personal information and transactions over the internet. Credit card information is encrypted by the third-party service, and cannot be read as it travels over the Internet.

 

XVII.   Social Networking 

 

Emagination STEM Camps provides several opportunities for social networking for both participants and staff on sites such as Facebook, Instagram, Twitter, Flickr, and YouTube. These sites are not affiliated with Emagination STEM Camps and offer their own individual social networking services. Please read the following Terms and Conditions carefully, as well as the Terms and Conditions of the sites in which Emagination STEM Camps has created a forum ("Group"). These Terms and Conditions are a legal agreement between you and Emagination STEM Camps and apply to you whether you are a visitor to these sites or any site with an official Emagination STEM Camps affiliation.

 

Emagination STEM Camps is a member of several pre-existing sites (as mentioned above). There may be, however, portions of EmaginationSTEMCamps.com that include areas where participants can post feedback or submissions. Any of the above-mentioned "Sites" (or other similar sites) have their own distinct rules and regulations. Emagination STEM Camps reserves the right to take action to remove any content deemed inappropriate by the sites or by Emagination STEM Camps standards. Emagination STEM Camps will not be held liable for any loss of content or disagreements that may arise between the individual social networking site and the user.

 

XVIII.  Copyright & Intellectual Property Policy

 

You agree that you and your child will not use social networking sites to offer, display, distribute, transmit, route, provide connections to, or store any material that infringes copyrighted works, trademarks, or service marks or otherwise violates or promotes the violation of the intellectual property rights of any third party. Emagination STEM Camps will terminate  accounts of users who repeatedly infringe, or are believed to be, or are charged with repeatedly infringing the intellectual property or proprietary rights of others.

 

XIX.  Disclaimer

 

BY USING THE SOCIAL NETWORKING SITES OR SUBMITTING A MEMBER SUBMISSION, YOU AGREE THAT EMAGINATION STEM CAMPS IS NOT RESPONSIBLE, AND WILL IN NO EVENT BE HELD LIABLE, FOR ANY: (A) LOST, ILLEGIBLE, MISDIRECTED, DAMAGED, OR INCOMPLETE MEMBER SUBMISSIONS; (B) COMPUTER OR NETWORK MALFUNCTION OR ERROR; (C) COMMUNICATION DISRUPTION OR OTHER DISRUPTIONS RELATED TO INTERNET TRAFFIC, A VIRUS, BUG, OR WORM OR NON-AUTHORIZED INTERVENTION; OR (D) DAMAGE CAUSED BY A COMPUTER VIRUS OR OTHERWISE FROM YOUR ACCESS TO THE SITE OR SERVICES. THE SITE, SERVICES, CONTENT AND MEMBER SUBMISSIONS ARE PROVIDED "AS IS" WITH NO WARRANTY OF ANY KIND. EMAGINATION STEM CAMPS AND ITS SUPPLIERS EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, REGARDING THE SITE, SERVICES, EMAGINATION STEM CAMPS CONTENT AND MEMBER SUBMISSIONS, WHETHER THE PROVISION OF SERVICES OR YOUR SUBMISSION OF A MEMBER SUBMISSION WILL PRODUCE ANY LEVEL OF PROFIT OR BUSINESS FOR YOU OR LEAD TO ECONOMIC BENEFIT, INCLUDING ANY IMPLIED WARRANTY OF QUALITY, AVAILABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. IN ADDITION, EMAGINATION STEM CAMPS MAKES NO REPRESENTATION OR WARRANTY THAT THE SITE OR SERVICES WILL BE ERROR FREE OR THAT ANY ERRORS WILL BE CORRECTED. SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES. ACCORDINGLY, SOME OF THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU.

 

XX.   Indemnification:

 

You agree to defend, indemnify, and hold Emagination STEM Camps, its officers, directors, employees, and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable attorneys' fees and costs, arising out of or in any way connected with: (i) your access to or use of social networking sites, their services, Emagination STEM Camps Content and Member Submissions; (ii) your violation of these Terms of Use; (iii) your violation of any third-party right, including, without limitation, any intellectual property right, publicity, confidentiality, property, or privacy right; or (iv) any claim that one of your Member Submissions caused damage to a third party or infringed or violated any third-party intellectual property right, publicity, confidentiality, property, or privacy right.

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Thank you for reviewing this Privacy Policy. If you have further questions, please contact us.